Student Records Information

There are several laws that govern student records in the State of Illinois.  In an attempt to make it easier to understand for parents and families, we have developed this page so that you can understand what might be contained in a students temporary record and what might be contained in a student’s permanent record.  Please note: Just because a document is not listed below does not mean that it is not included in as a part of the students record. Please consult with the District’s records custodian at 847-234-9400 with questions.

Type of record Temporary record permanent record
definition

Means all information contained in a school student record but not contained in the student permanent record. Such information may include

  • family background information,

  • intelligence test scores,

  • aptitude test scores,

  • psychological and personality test results, teacher evaluations, and

  • other information of clear relevance to the education of the student, all subject to regulations of the State Board.

The information shall include information provided under Section 8.6 of the Abused and Neglected Child Reporting Act. In addition, the student temporary record shall include information regarding serious disciplinary infractions that resulted in expulsion, suspension, or the imposition of punishment or sanction. For purposes of this provision, serious disciplinary infractions means: infractions involving drugs, weapons, or bodily harm to another.

Means the minimum personal information necessary to a school in the education of the student and contained in a school student record. Such information may include the student's name, birth date, address, grades and grade level, parents' names and addresses, attendance records, and such other entries as the State Board may require or authorize.
examples
  • PARCC/IAR State Assessment Scores
  • Report Cards
  • IEPs and 504 Plans
  • Student discipline history that resulted in suspension or expulsion
  • Name
  • Home Address
  • Parent Names
  • Dates of Attendance
  • Official Grades
  • Attendance Data
  • Physicals, Concussion Forms, other Health Forms
Schedule for destruction Typically destroyed five years after a student leaves the school district (i.e. moves away, graduates, etc.).  For example, a student who moves away on June 10, 2019 would have their records destroyed after proper notice has been given on June 10, 2024.

Typically destroyed sixty years after a student leaves the school district (i.e. moves away, graduates, etc.).  For example, a student who moves away on June 10, 2019 would have their records destroyed after proper notice has been given on June 10, 2079.